Descriptions for Volunteer Positions for the Société des calligraphes de Montréal
Below is a detailed list of all volunteer positions held within the Société des calligraphes de Montréal.
If you are interested in volunteering, please write to us: info@societedescalligraphes.org.
VOLUNTEER POSITIONS
All volunteer positions are usually renewed on a yearly basis but can be a case-by-case basis as well.
International Workshop Coordinator
- Proposes teachers and class topics to the Board for approval
- Organizes workshops for the Société with International teachers
- Oversees contracts with the treasurer for workshops
- Oversees communications with teachers
- Respects the budget for workshops
- Oversees reservation of classrooms
- Keeps track of registrations and communications with participants
- Helps with promotion of workshops
- Any other related task
Local Workshop Coordinator
- Proposes teachers and class topics to the Board for approval
- Organizes workshops for the Société with local teachers
- Oversees contracts with the treasurer for workshops
- Oversees communications with teachers
- Respects the budget for workshops
- Oversees reservation of classrooms
- Keeps track of registrations and communications with participants
- Helps with promotion of workshops
- Any other related task
L’Arabesque Editor
- Oversees the newsletter, L’Arabesque
- Generates and selects content for 20-24 page issues, three times per year
- Creative freedom with general content being presented to the Board for approval at the Board Meetings (not necessary to attend the meetings but encouraged to do so)
- Coordinates with content creators, translators, artists, photographers, etc.
- Works in close collaboration with the graphic designer
- Oversees revision and proofreading before printing
- Works within the budget established by the Board
- Oversees production of Exhibition catalogs when necessary
- Any other related tasks
L’Arabesque Designer
- Oversees graphic design work for the newsletter, L’Arabesque, three times per year
- Works in close collaboration with the Editor
- Applies comments and modifications during review process before printing
- Produces electronic versions of all publications
- Oversees design of Exhibition catalogs when necessary
- Any other related tasks
Journées de la culture
- Organizes the Journées de la culture every year in Montreal
- Recruits other members to help with the event
- Proposes activity and budget to the Board for approval
- Helps with promotion of the activity
- Any other related tasks
Exhibition Coordinator
- Organizes member exhibitions
- Proposes a theme, date, location, and budget to the Board for approval
- Oversees registration of participants
- Plans any events related to the exhibition (vernissages, etc.)
- Produces a report at the end of the exhibition which is presented to the Board and to all members
- Works with the L’Arabesque Editor and Graphic Designer if a catalog is to be produced
- Any other related tasks
Publicity
- Outreach to businesses related to calligraphy to buy ad space in the L’Arabesque
- Outreach to news agencies, magazines, etc. to promote the Société des calligraphes de Montréal
- Works closely with L’Arabesque editor
- Works closely with exhibition coordinator when necessary
Hospitality
- Purchases and distributes refreshments for in-person members’ meetings
- Follows the budget allocated by the Board for refreshments
- Attends meetings, 4 times per year
- Oversees the attendance ledger for in-person meetings
- Oversees the raffles for members’ meetings
Web Development
- Keeps the website updated with content, news, etc.
- Oversees and renews hosting contracts with the Treasurer
- Uploads PayPal buttons when necessary
- i.e.: in May when membership renewal is up, for all workshops, etc.
- Updates Blog posts
- Knowledge of WordPress is a plus
- Any other website related tasks
Membership Coordinator
- Oversees membership registry and renewals
- Welcomes news members and collects their information
- Works in close collaboration with the Treasurer and the L’Arabesque Editor
- Oversees mailing of the L’Arabesque and any other physical communication to be sent to all members
- Oversees the calligraphy of membership cards every year in May
- Oversees the purchasing of membership cards, envelopes, stamps, and any material related to mailing of physical communication with the Board approved budget
- Any other related tasks
Social Media
- Oversees our Social Media presence (Facebook, Instagram)
- Replies to comments and Direct Messages
- Creates Facebook events for meetings, workshops, etc.
- Updates the Instagram feed 2-3 times per month at minimum
- Any other related tasks
- Picks up physical mail from the P.O. Box
- Opens the mail and distributes cheques to the President or Treasurer
- Distributes newsletters from other societies to the Librarian
- Notifies the Membership Coordinator of any changes of address for members or societies
- Any other related tasks
Meetings secretary
- Must attend the Members’ meetings
- Takes General Members’ meeting minutes unless a the Board Secretary is tasked with this
- Signs Annual General Assembly minutes (for use at the Bank if necessary)
- Any other related tasks
Librarian
- Oversees the book inventory and state of books
- Oversees the collection of past L’Arabesque and newsletters from other societies
- Proposes purchase of calligraphy books to the Board
- Oversees book and magazine loans to members
- Attends members’ meetings in order to display our books and loan them out
- Any other related tasks
Translation and Proofreading
- Translation and proofreading of any texts provided by the Editor or any Board Member which usually includes, but is not limited to:
- Articles
- Blog posts
- E-mail communications
- Publicity for workshops or events